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    Inventory Management

    Control costs with AI-powered food planning 

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    RESTAURANT INVENTORY MANAGEMENT

    Take Control of Inventory and Boost Your Bottom Line

    End-to-end restaurant inventory management to control food costs and maximize profits

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    Supporting restaurant inventory management for industry-leading brands

    Reduce your food costs by 3-5% with predictive AI

    On average, food costs are 35% of revenue for multi-unit restaurants. Crunchtime uses AI to provide the real-time information you need to understand your on-hand inventory and stay ahead of your costs. In the 2025 Restaurant Growth Insights Report, operators ranked better inventory management and waste reduction as the top area where technology is most helpful during economic uncertainty. From suggested ordering to suggested prep, and from waste tracking to menu profitability, our platform helps restaurants take back control of their inventory and boost their bottom line.

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    Eliminate guesswork with AI forecasting

    Crunchtime's industry-leading forecasting engine is now even more powerful with the addition of a custom-built AI algorithm that accurately predicts your restaurant's future sales, number of guests, or number of checks. With AI forecasting, every GM can accurately predict demand and plan for the future with an easy-to-use data-driven forecasting tool. Let AI handle the calculations and give your teams more time to focus on managing the operation.

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    AI-Powered voice-based inventory

    Voice-Based Inventory allows managers to count inventory 3-4x faster with AI-powered speech-to-text by speaking directly into the app rather than stopping to manage a screen. Reduce errors and improve accuracy for every inventory count by minimizing typos and distractions. Capture reliable data you can trust for better inventory decisions, smarter ordering, and labor planning.

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    Save 30+ hours per month on inventory

    Always know what’s in stock and exactly what you need to order with an end-to-end inventory solution. Crunchtime streamlines every restaurant inventory management process, including inventory counts, reviews, ordering, reconciliation, recipe management, sales forecasting, and more, to save your restaurants significant time on inventory management.

    READ CITY BARBEQUE'S CASE STUDY
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    Stay ahead of food prep with accurate sales forecasting

    Planning food prep can be difficult, but Crunchtime’s suggested prep makes it simple and straightforward. Our suggested prep amounts are based on highly accurate sales forecasts that help you avoid over- or under-prepping throughout the day.

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    Automatically order the perfect amount, every time

    Know exactly how much to order with system-generated order recommendations. Powered by data on your store’s PAR levels, historical consumption, sales forecast, on-hand inventory, and more—Crunchtime suggests just the right amount, helping you instantly reduce your COGS.

    Automated purchasing and receiving makes the ordering process even faster, giving your managers more time to focus on running a seamless shift.

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    Analyze inventory data store-wide

    Immediately start tracking and measuring your costs, sales, variances, inventory on-hand, and more. Whether you need a report on a single store or nationwide, Crunchtime’s dashboard provides the above-store reporting and metrics that your team needs to drive strategic decisions across your operation. 

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    The Restaurant Industry’s Only Complete, AI-Powered Ops Suite

    Running a restaurant takes more than great tools. It takes tools that work together. Crunchtime connects the lifecycle that runs your restaurants into one unified system that automates inventory, labor, kitchen execution, and task management.  

    Crunchtime solutions can stand alone, but they work even better together, combining data and AI to provide actionable insights and automated workflows. The Crunchtime ops management suite gives you flexibility in how you buy—and strength in how you operate. Each delivers measurable value on its own. Unified, they create a smarter, simpler way to run every shift.

    The Restaurant Industry’s Only Complete, AI-Powered Ops Suite

    Running a restaurant takes more than great tools. It takes tools that work together. Crunchtime connects the lifecycle that runs your restaurants into one unified system that automates inventory, labor, kitchen execution, and task management.  

    Crunchtime solutions can stand alone, but they work even better together, combining data and AI to provide actionable insights and automated workflows. The Crunchtime ops management suite gives you flexibility in how you buy—and strength in how you operate. Each delivers measurable value on its own. Unified, they create a smarter, simpler way to run every shift.

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    "Crunchtime has the strongest food cost system in the industry, and the actual vs. theoretical is the best in its class. Everyone uses that – it’s wonderful."

    Regina Jerome Senior Vice President of Information Technology Uno Pizzeria & Grill
    Read the case study
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    “Thanks to Crunchtime, the time it takes to do inventory has been cut in half.”

    Bryan Myers CIO City Barbeque
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    Learn why top restaurant brands like Jersey Mike’s, Five Guys, and sweetgreen rely on Crunchtime every day in every store.

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    Inventory Management FAQs

    Can above-store teams access inventory reports across multiple store locations?

    Users with approved access can easily generate any above-store report they need, including reports by region, district, or single store. With Crunchtime, your team can easily track any performance metric and analyze data across multiple stores, including net sales, sales forecasts, food costs, variances, and more.
    When our kitchen preps an item, will Crunchtime move the raw ingredients to finished goods?

    Yes! If you prep an item like vegetable soup, Crunchtime will automatically move all the items that go into the soup from inventory to finished goods on the shelf. This allows for more accurate and timely inventory tracking.
    How does Crunchtime reconcile invoices?

    Managers can use the reconciler mobile app to easily receive vendor orders at the point of delivery. By scanning shipments as they arrive, items are automatically entered into inventory, and managers can quickly check goods and solve any discrepancies with the invoice or shipment.
    How are suggested order amounts calculated?

    We start with the current on-hand quantity of an item. That amount is then subtracted from either a static or dynamic par level, which stems from consumption patterns and upcoming sales forecasts. The resulting value is then compared against delivery dates to provide the optimal quantity needed to ensure stock will be replenished before it runs out. 
    Can Crunchtime manage inventory for scratch kitchens?

    Yes! Tracking waste and food costs for scratch kitchens is typically more nuanced but it can be very effective with the right software. Crunchtime tracks individual ingredients during recipe creation and identifies food waste, to help scratch kitchens reduce their actual versus theoretical food variance.